Privacy notice for Analysis Function Capability Team & Government Statistical Service (GSS) Careers Team

This notice refers to information held within the Analysis Function Capability & GSS Careers Team in the UK Statistics Authority. The Analysis Function is a diverse community made up of thousands of analysts across government who provide the evidence and insights that matter for decision-makers and the public.

The personal data that we collect

The personal data we process about you may include information about:

  • your name
  • your email address
  • your department
  • your start date to current substantive grade, and role
  • your grade
  • your role
  • the region of your workplace
  • whether you are on loan, and the Department you are on loan to
  • the type of work involved in

The special category data we process about you includes information about:

  • your ethnicity
  • your sexual orientation
  • any disability you may have
  • your religion

How we collect your data

We collect your data when you:

  • are invited to an Analysis Function Capability or GSS careers activity or event
  • complete a feedback or evaluation form relating to the Analysis Function or GSS
  • use a capability tool offered by the Analysis Function capability or GSS careers team

The purposes for which your personal data is being processed

Your personal data is collected and maintained for the purpose of providing services to the Analysis Function Capability or GSS Careers Team. Specifically, this data allows the team to:

  • build a community within the Analysis Function and GSS
  • learn from and improve our events and workshops following first hand feedback
  • develop capability interventions for the Analysis Function and GSS community

The legal basis for processing

Data protection legislation requires that all processing of personal data is undertaken under one or more of a set list of conditions. Unless stated otherwise the Analysis Function and Government Statistical Service (GSS) processing of personal data for capability activities is conducted under the following reasons:

  • processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
  • for the processing of special category data we are relying on explicit consent

How long we keep your data for

Your data will be held for analysis purposes and each record will only be held for five years after the individual has left a role within the profession, or any role within the Civil Service. After this time any individual’s data will be deleted.

Who we share your personal data with

Your personal data will only be used within the Analysis Function Capability and GSS Careers Team to help shape capability interventions. Aggregated anonymised data may be shared with relevant boards or working groups to support the Analysis Function and GSS people priorities.

Your rights as a data subject

As a data subject, or someone whose personal data we hold, you have rights available to you under data protection legislation. If you want us to stop processing your personal data, please contact the GSS Careers team at Doing this will limit our ability to target specific communications about opportunities in the future.

If you wish to exercise any other rights then please contact our Data Protection Officer at

You have the right:

  • to be informed about the personal data we hold about you
  • to request access to the data we hold about you
  • to amend any wrong or inaccurate data we may hold about you
  • to object to your personal data being processed
  • to request that we erase any personal data we may hold about you, in some circumstances
  • to request that we process your data on a restricted basis, in some circumstances
  • to not be subject to an automated decision-making process

You can find more information on the rights available to you, and the circumstances under which you can exercise them on the Information Commissioner website.

Contact details

The data controller for your personal data is the UK Statistics Authority. The contact details for the data controller are:

The Data Controller, Office for National Statistics
Government Buildings
Cardiff Road
NP10 8XG

Telephone: +44 (0) 1633 456633

The contact details for the ONS Data Protection Officer (DPO) are:

Office for National Statistics
Government Buildings
Cardiff Road
NP10 8XG



If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner’s Office
Wycliffe House
Water Lane

Telephone: 0303 123 1113


Any complaint to the Information Commissioner will not affect your right to seek compensation through the courts.